Zoom Instructions

Zoom is FREE to all Atlantic Cape Employees

To join a Zoom meeting

From a meeting invitation calendar event or email:

Locate the meeting invitation calendar event or email.

2.Click the link next to “Join Zoom Meeting”. (Note: If this is the first time you are joining a meeting from the computer, you will be prompted to install the Zoom app.)

3. The “Choose Audio Conference options” box will appear. If you have a microphone choose join with computer audio.  If you don’t have a microphone, you can choose to call in via a telephone number which is now displayed on screen.

If you know the Meeting ID:

1. In Google Chrome web browser go to https://zoom.us/

2. Select Join a Meeting.

3. Enter the Meeting ID. (Note: If this is the first time you are joining a meeting from the computer, you will be prompted to install the Zoom app.)

4. The “Choose Audio Conference options” box will appear. If you have a microphone choose join with computer audio.  If you don’t have a microphone, you can choose to call in via a telephone number which is now displayed on screen.

To Host a Zoom Meeting

In Google Chrome web browser go to https://zoom.us/

At top right of web page, Sign-in with your Zoom ID and password

To Start a Meeting immediately:

1. Click on “Host A Meeting”
2. Select “With video on” from the drop down (if you have a web cam)
3. Open Zoom Meetings pop-up box will appear, select “Open Zoom Meetings”
4. The “Choose Audio Conference options” box will appear. If you have a microphone choose join with computer audio.  If you don’t have a microphone, you can choose to call in via a telephone number which is now displayed on screen.
5. In the Meeting window, click “Invite+” to invite additional participants (up to 300).
6. Under “Invite by Email” select Gmail
7. Add recipients to the Zoom Meeting invitation email that pops up
8. Click “send”
9. After meeting is over or if you need to leave meeting, click “End Meeting” at the bottom right
10. Select “End Meeting for All” or if just you are leaving “Leave Meeting”

To Schedule a Meeting for a later Date/Time:

1. Click on “Schedule a Meeting”
2. Fill in Topic and Description boxes
3. Set Date and Time
4. In the section titled Video, set Host and Participant to “on”
5. In the section Meeting Options, put a checkmark in “Enable join before host”
6. Click “Save”
7. In the section titled Invite Attendees, click “Copy the Invitation”
8. Select Copy Meeting Invitation (should say at the top of the Meeting Invitation box Copied to Clipboard)
9. Open Google Calendar
10. Make a Google Calendar Event adding the Guests you want to attend the Zoom meeting.
11. In the Google Event Add Description field; Right- click and Paste to fill in the Zoom Meeting Invitation details.
12. Click Save
13. Select to Send Invites
14. On the day of the meeting, login and select “Meetings” from the left-side list
15. Click on the “Upcoming Meetings” tab and the meeting name should be displayed.
16. Click “start” (Note: If it prompts you, select Open Zoom Meetings”)
17. After meeting is over or if you need to leave meeting, click “End Meeting” at the bottom right
18. Select “End Meeting for All” or if just you are leaving “Leave Meeting”